Dumfries & Galloway Horse Driving Club

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Club Information

Entry Form for Events

Dressage Test Novice

Dressage Test

Dumfries & Galloway Horse Driving Club Club Rules

In general competition rules will follow the rules as set down by British Carriage Driving.

1.  An application for membership may be approved or rejected by The Club without giving reason.

2.  Continuation of membership is dependant upon the payment of a subscription fee and compliance with the rules of The Club and British Carriage Driving.

3.  Full members have full voting rights. Juniors and “Friends of The Club” have no voting rights. A “Friend of The Club” is a person who wishes to give a donation to receive newsletters.

4.  Everyone on a carriage must have Third Liability Insurance. This can be by being a member of the club (Affiliation to BC) by being an associate member of British Carriage Driving or with private insurance. Non members must provide proof of insurance prior to the competition starting.

5.  All horses and ponies must have an up to date vaccination against Equine Influenza.

6.  No driver shall:

   - Drive dangerously, misuse the whip or ill-treat a horse. 

   - Conduct himself/herself at an event in a manner which is violent, improper, or offensive to the public or other competitors.

    - Disobey or deliberately ignore any reasonable instructions given by an     officer of The Club, judge or event organiser.

    - Publish any defamatory criticism of The Club.

7.  Hats, gloves and aprons must be worn for dressage and cones. Hard hats are compulsory on the marathon and when riding a horse or pony.

8.  Minimum age for Young Drivers – 10 years old at the start of the driving season. 

Drivers aged from 10 to 14 years to have double reins at all times. Reins to be taken by a competent driver over 21 years old when on the public highways. It is illegal to drive on the highway in Scotland under the age of 14 years).

9.  Backsteppers for young drivers to be a minimum of 21 years and a competent driver.

Not withstanding the above (7&8) Annex 18 of the British Carriage Driving rules will apply.

10. A Backstepper must be a minimum of 14 years of age. 11. Grooms may not assist the driver during the Dressage or Cones phase.
12. Walking of the Cones course will only be allowed prior to the Dressage starting, If a driver wishes to walk the cones course after their dressage they can only do this if it does not impede other competitors and their own time slot. Furthermore they must ask a competent person to be on the box seat of their turnout while they are away from their turnout.

11.Grooms may not assist the driver during the Dressage or Cones phase.

    12. Walking of the cones course will only be allowed prior to the Dressage starting, If a driver wishes to walk the cones course after their dressage they can only do this if it does not impede other competitors and their own time slot. Furthermore they must ask a competent person to be on the box seat of their turnout while they are away from their turnout.

13. Vehicle Widths, Cones and Dressage All as British Carriage Driving rules.
14. Competitors should report to the start of section A 10 minutes early so that a safety check can be made. New Competitors to the club will not be allowed to start without a safety check and may incur penalties if their start is delayed. Competitors must carry a basic spares kit, (the club can advise).
15. Slow turnouts should allow faster turnouts to overtake where safe to do so, failure to do so will result in penalties.
16. Scores will be posted as soon as practical in a prominent place and each competitor will have 10 minutes from the time of posting the scores to raise any mistakes they think may have incurred. Competitors should lodge their concerns with the secretary.
17. Parked horse boxes/trailers/caravans must carry a fire extinguisher.
18. Stabling areas must be cleared and cleaned before leaving the event, failure to meet the land owners requirements will result in a cleaning fine being levied.
19. Classes
Beginners
Novice - Pony Single, Pony Multiple, Small Pony, Horse Single, Horse Multiple
Intermediate - Pony Single, Pony Multiple, Small Pony, Horse Single, Horse Multiple
Open - Pony Single, Pony Multiple, Small Pony, Horse Single, Horse Multiple
Classes will be combined if there are less than three in a class, or at the discretion of the organisers.
20. Progression through the classes
Beginners - one season or a minimum of three events.
Novice to intermediate - Novice Club Champion or three events wins in a three year period.
Intermediate to Open - Intermediate to Open - Intermediate Club Champion or three events wins in a three year period.
21. All new club members must provide evidence of experience or sit the British Carriage Driving Competence. Beginners must sit the competence and have a competent backstep with them on the carriage.

Constitution of the Dumfries and Galloway Horse Driving Club

1. The name of the club shall be “The Dumfries and Galloway Horse Driving Club”. Hereafter it will be referred to as “The Club”. The Club will be affiliated to British Carrage Driving and subject to its principles and rules.
2. Aim – To encourage and assist persons of all ages interested in the driving of horses and ponies.
3. Membership
a) Any person interested in the driving of horses and ponies, or interested in supporting the club is eligible to be a Full, Joint, Junior or Associate member.

Full members and Joint members (two related members) will have full voting rights.

Junior members (those under the age of eighteen when they join) and Associate members (non-driving members) have no voting rights.b) The sole right of election to membership shall be vested in the committee, and the committee shall have the power to refuse membership to any individual without assigning any reason.c) Continuation of membership is dependant upon the payment of an annual subscription and following the rules of the Club and the BHDTA.

4. Administration

The administration of the club and all its assets shall be vested in the Committee.


a) The Committee shall consist of seven elected members as follows:

The chairman who should be nominated by the Committee from amongst its members and elected annually by the AGM. 

Vice-chairman who will be elected annually by the committee from amongst the committee members.

Secretary and treasurer who will be elected annually by the committee

Six other members who are elected every three years.

All members of the Committee are entitled to vote and will serve on the Committee for three years. At the end of that time they may seek re-election to the Committee if they so wish. Election to the Committee can only take place at the AGM.


b)  Nominations for election to the Committee, with a proposer and seconder, must be received in writing by the secretary on an official nomination paper, not later than the date stated on the nomination paper, which must be such as to allow the secretary to include all nominations with their proposers and seconders, in the notice calling the AGM. The nomination must also include the names of the committee members due to retire. 


c)  Co-option – any member of the Committee may co-opt another member of the Club to fill a vacancy until the next AGM and also co-opt any ex-officio technical assistance as may be required. This co-option must be acceptable to the majority of the Committee.

5. Finance 

a) All subsciptions are due on the 1st January and shall be sent to the Secretary to process and send funds to the treasurer. The level of subscription for each type of membership will be set annually by the Committee, and submitted to the AGM for approval. 


b) Banking. The Club will maintain current and savings accounts so as to make best use of its monies. The current account may be held in a Bank convenient to the treasurer. All cheques drawn on the current account, and withdrawal slips for savings accounts, shall be signed by any two of, the treasurer, the chairman and another person appointed by the Committee.


c) Accounts. Proper account books shall be kept by the Club, showing the amounts received and expended, and recording all transactions of the Club. A balance sheet shall be drawn up by 31st December every year and an account of income and expenditure shall be prepared for the financial year ending on that date. The balance sheet and income and expenditure account of the club, together with an auditor’s report thereon shall be submitted to the members at the AGM. The auditor will be appointed annually by the Committee.


6. Meetings  

a) Annual General Meeting An

Annual General meeting of the Club will be held as soon as conveniently practicable after the end of the financial year at a time and place to be decided by the Committee. At least three weeks notice shall be sent to every member. The business of the meeting shall be to receive the chairman’s report, to approve a statement of accounts, to elect a chairman and committee, and to transact such other business as may have been included in the notice calling the AGM.

Only members who have paid their annual subscription prior to the Annual General Meeting may vote. Junior and Associate members have no vote. With the exception of the election of committee members, which in the event of a contest is by secret ballot, votes will be taken by a show of hands. The Chairman will have the casting vote in the event of a tie.


b) Extraordinary General Meeting

The chairman or any ten members of the club acting together may convene an extraordinary general meeting of the club at a time and place to be selected by the chairman by sending a written request to the secretary, specifying the business to be brought before such a meeting. Three weeks notice stating the subject of the meeting shall be sent to all members of the Club. The other rules relating to the conduct or any extraordinary general meeting shall be the same as for the AGM.


c) Committee Meeting 

The committee shall meet as necessary for the successful running of the club.The Chairman shall preside at every meeting of the committee, or, in his absence, the vice-chairman. If neither is able to attend, the committee shall choose one of its members to be chairman. Voting shall be conducted as directed by the chairman of the meeting, each member (except ex-officio) shall be entitled to one vote. In the event of equality of votes the chairman shall have the casting vote.


d) Quorum 

The quorum for an annual or extraordinary general meeting shall be ten members present. The quorum for a committee meeting shall be five. If within half an hour from the time appointed for the meeting, a quorum is not present, the meeting shall stand adjourned to such a time and place as the chairman shall direct. If at such an adjourned meeting a quorum is not present, those members who are present shall be a quorum and may transact the business for which the meeting was called.


7. Discipline


a) The Club will adhere to the principles and rules of British Carriage Driving covering Horse Driving Trials, shows and events.


b)If it appears to the committee of the Club, or any Judge or official appointed at an event to be in overall charge, that any person has breached these rules, they will be dealt with according to the disciplinary procedure of the British Carriage Driving.


8. Dissolution 


The Club may be dissolved at a General or Annual General Meeting by the

Majority vote of the members present. In such an event, all the Club’s assets after meeting its liabilities, shall be disposed of according to the wishes of a majority of the members present.


9. Alteration of Constitution 


This constitution can only be altered by a General or Annual General Meeting, provided that proper notice of the meeting and the business to be conducted has been made, and that not less than two thirds of the members present at the meeting shall have voted in favour of the alteration.